Avonlea Systems
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2ndBrain · Proprietary system

2ndBrain: the company's memory, with agents that prepare the work and people who decide.

It is the system we implement on. It brings together what is scattered across emails, folders and people, answers with the source, and lets agents work on that same memory. We designed and built it at Avonlea, and we use it in our own operation.

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Any given Monday

The answer exists. It is scattered.

Which guarantees expire this quarter?

Without a shared memory

  • An email from March
  • Two spreadsheets
  • Someone out in the field

Takes the morning

Monday, 9:00. Management asks which guarantees expire this quarter and how much margin is left on the contract. The answer exists: it sits in an email from March, in two spreadsheets and in the memory of someone who is out in the field today. Putting it together takes the morning. Next Monday, it gets put together again.

With a second brain

  • An email from March
  • Two spreadsheets
  • Someone out in the field

2ndBrain

Seconds, with the source in view

Monday, 9:00. The same question is answered in seconds, with the source document in view. An agent has already left a draft of the weekly report; a person reviews and approves it. What was learned on this contract is available for the next one.

How it works

Every answer starts from a document and every action ends in an approval.

  1. Load

    Contracts, drawings, minutes, spreadsheets and manuals come in classified: scope, who can see it, layer and status.

  2. Ask

    An authorized person asks in plain language and gets the answer with the source document.

    Illustrative questions

    • Which guarantees expire this quarter, and on which contract?
    • What did we agree with the supplier at the last meeting?
    • What does the equipment manual say about this alarm?
    • What is pending for each area this week?

  3. Propose

    An agent drafts the report, the minutes, the alert or the reply. It stays a draft.

  4. Approve

    A person reviews and approves it. Every change is logged with actor, action and date.

What it includes

Six components hold up the memory and its controls.

Memory in three layers

  1. Information What the documents say.

  2. Control What it costs, what risk it carries and when it expires.

  3. Actions What needs to be done and how.

Access by level and area

Every document has a level (internal, restricted or confidential) and an area. Each person and each agent sees what corresponds to them.

Level of each document
  1. Internal
  2. Restricted
  3. Confidential

  • Data kept apart from analysis

    Seven statuses, from original source to agreement. What a document says is kept apart from analysis, hypothesis and proposal.

  • Agents with approval

    Versioned agents with bounded tasks. What they produce enters a drafts inbox and leaves with approval.

  • Project management that stays current

    Items, dependencies, open items with an owner and a Gantt chart, updated by the same agents doing the work. The record stays alive when the one doing the work keeps it.

  • Auditable

    Every change writes an event with actor, action and content, inside the client's instance.

Integration

It does not replace the ERP or the document repository: it uses them as sources.

  • ERP
  • Document repository
  • Emails and spreadsheets

The client's 2ndBrain instance

MCP

AI assistants the team already uses

Each client has its own instance, which connects over MCP, the open connection standard, to the AI assistants the team already uses.
Next Vital signs

The first step is a two-hour visit.

We take the pulse of the operation: we look at the data and the processes, and leave with a diagnosis proposal and a first pilot to choose from.

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